April 11, 2018
Change oil, rotate tires, check blades, repeat. Managing a fleet of government vehicles is a job with many moving parts (yes, pun intended.) State and local governments must manage salt trucks, police cars, heavy machinery, and school buses, to name but a few.
In much of the US, the winter of 2018 was rough on salt trucks and ploughs in particular. Referred to as the “winter misery” index, “the Accumulated Winter Season Severity Index (AWSSI) was developed to objectively quantify and describe the relative severity of the winter season.” Among the 5 Worst Winter US Cities of 2017-18, Erie, Pennsylvania crushed its seasonal snowfall record by 3.5 feet. In Havre, Montana the snow was so deep in mid-February that kids sledded atop piles of snow reaching almost to the tops of some trees.
Image: Great Falls Tribune
Alerts for Government Vehicle Maintenance
Even with sunny skies, vehicle asset management is a significant undertaking. Beyond maintenance such as oil changes and tire rotation, managers must renew leases and ensure safety inspections are performed. Confirming that the work is done in a timely manner is not only vital to the operation of the organization but ensures the safety and wellbeing of drivers and citizens alike.
Some modern vehicles alert the driver to the need for an oil change. It’s a nice convenience to not have to bother looking at the sticker on your windshield and comparing it to the odometer. An alert is pushed out to your smartphone and dashboard when the time comes.
Many government vehicles in service lack this feature. Even in the presence of such automation, the alerts are typically visible only to the driver when sitting behind the wheel, whereas asset managers are responsible for regular maintenance. A well-designed software application can ensure such maintenance is completed promptly across an entire fleet.
Managing Recurring Tasks to Optimize Resources and Control Costs
Fleet asset management involves managing the inventory, scheduling, and condition of vehicles while balancing the availability of vehicles, and life of service, all while staying in budget. It’s is a job replete with recurring tasks. And automating and streamlining the completion of recurring tasks is a greenfield for improved productivity, resulting in saving man hours.
Increasing efficiencies through managing recurring tasks is a key value delivered by BriteProgram. WSI’s BriteProgram has been helping government program managers with tasks such as submitting monthly status reports for small business loans for 20 years. The application can automatically alert managers to vehicle maintenance tasks and track their execution, in addition to providing reporting.